Satisfactory Academic Progress
Financial Aid Policies and Procedures
The United States Department of Education requires every postsecondary institution
receiving Title IV federal funds to have a standards of academic progress policy that
is used to determine eligibility for and continued receipt of federal funds.
Satisfactory Academic Progress (SAP) policy
Although this policy must apply to all students whether or not they are receiving
financial aid, the receipt of financial aid is a privilege that creates both rights
and obligations for the student. The SAP policy has three components:
- The student must maintain a certain grade point average or a comparative qualitative
measurement against a norm.
- The student must complete a certain percentage of all coursework attempted.
- The student has a maximum timeframe to complete the program.
Affected financial aid funds
Title IV federal funds affected by this policy at PCOM include the Federal Direct
Stafford Loan, Federal Direct Graduate PLUS Loan, Federal Perkins Loan and Federal
Work Study program. Although not required by the federal government, all institutional
funds are also governed by the SAP policy.
SAP review schedule
A review of SAP will be conducted at the end of every spring term regardless of when
a student enrolls. Failure to meet any component of SAP at the end of the spring term
will result in the loss of eligibility for federal and PCOM financial aid for the
next academic year. The Office of Financial Aid will notify the student if the student
has failed to meet the standards of SAP and has lost eligibility for financial aid.
If financial aid has already been awarded for the subsequent academic year, the offer
of aid will be rescinded.
How to appeal SAP eligibility
A student may appeal the loss of eligibility of financial aid and seek to be placed
on a Financial Aid Academic Action Plan for one term. This appeal must be based upon
on either the death of a relative, a serious personal illness/injury or other extenuating
circumstance. The student must be able to demonstrate that the illness/injury or extenuating
circumstance had a direct impact on the student's academic performance. To do this,
the student must:
- Work with the appropriate academic program adviser and/or student progress evaluation
committee to develop an academic action plan.
- Submit a Satisfactory Academic Progress Appeal Form with all supporting documentation
to the Financial Aid SAP Committee for review within 10 business days. The online
SAP Appeal Form is located in myPCOM within the Financial Aid and Billing section.
After the student’s SAP Appeal Form has been submitted to the Financial Aid SAP Committee,
the SAP Committee will then review and notify the student of the approval or denial
of the appeal within 5-7 business days.
If the student’s appeal is approved, the student is granted Financial Aid Academic
Progress Probation and the student will regain eligibility for financial aid for one
term. At the end of the term, the student’s academic record will be reviewed. If the
student is now meeting the terms of the SAP, the student will regain eligibility for
financial aid for subsequent terms. If the student has still not met the terms of
the SAP, but has fulfilled the terms of the Financial Aid Academic Action Plan, then
the student’s Financial Aid Academic Progress Probation will be renewed for an additional
term and the student will be awarded aid for that term. If the student has not fulfilled
the terms of the Financial Aid Academic Action Plan, then the student will lose eligibility
for federal and institutional financial aid.
Students who are dismissed or withdrawn from the school are not deemed to be making
SAP and are not eligible to receive financial aid. The SAP policy will be disseminated
to all newly matriculated students. All students will be notified yearly of the SAP
policy which will be published on this webpage.
Minimum GPA requirements
- Doctor of Psychology students must achieve a minimum cumulative GPA of 3.0
- Doctor of Physical Therapy students must achieve a minimum cumulative GPA of 3.0
- Graduate students must achieve a minimum cumulative GPA of 3.0
- Graduate Certificate students must achieve a minimum cumulative GPA of 2.0
- Pharmacy students must achieve a minimum cumulative GPA of 2.0
- Doctor of Osteopathic Medicine (DO) program:
- Beginning with the class of 2022, students must achieve a minimum cumulative GPA of
2.0 during the M1 and M2 years.
- Prior to the class of 2022, students must achieve a minimum cumulative GPA of 70%
during the M1 and M2 years.
- Students must achieve a passing score in all core and non-core clinical clerkships
during the M3 and M4 years.
Minimum course completion requirements
Students must complete the appropriate percent of all courses attempted to maintain
a good academic standing. The completion percentage is calculated by dividing total
hours earned by total hours attempted.
If a student changes degree programs, then the SAP status will be based on the academic
record of the new program. Students may only change degree programs one time in order
to establish a new SAP status.
It is also important to understand how specific grades and/or course types count toward
the completion ratio. The following grades count as attempted but not completed courses:
- No Grade Reported
All students at PCOM are required to maintain a 67% completion of coursework. Transfer
credits will count towards a student’s attempted and completed credit hours.
Maximum timeframe requirements
Students may not exceed the maximum timeframe for a program as defined as 150% of
the total amount of credit hours required to complete the degree as detailed in the
In addition, those seeking the Doctor of Osteopathic Medicine degree must complete
their degree requirements within 6 calendar years from the date of their initial matriculation.
All time enrolled counts towards the maximum timeframe regardless of whether or not
the student receives federal financial aid. Attempted credits include: remedial, repeated,
withdrawn, transfer and incomplete credits. Time spent in a leave of absence does
not count towards the maximum timeframe.
If you have any questions regarding these SAP policies and procedures, please contact:
PCOM Georgia and PCOM South Georgia
Debt Management Counselor