Federal Work-Study 
For Medical and Graduate Students

Award amount

Depending on a student’s eligibility, the usual FWS award is $6,000 for the academic year.

Pay

Most positions pay $18 per hour. Community service positions pay $20 per hour if on-campus and $22 per hour if the student needs to travel off-site.

Students will be paid biweekly via direct deposit. Students must swipe in and out of PCOM’s Kronos timekeeping stations in order to keep track of hours and be paid.

Hours

Students are responsible for managing their FWS hours and may not work in excess of their FWS award as part of their financial aid package. Working in excess of the FWS award could result in reduction of a student's federal student loans and/or PCOM scholarships.

Federal Work-Study eligibility

To be eligible for FWS, a student must meet the following criteria:

• Have completed the FAFSA for the appropriate academic year.
• Have submitted all financial aid requirements.
• Be enrolled at least halftime (usually at least 3.0 credits, but there are exceptions).
• Be matriculated in a degree-seeking program.
• Must be making Satisfactory Academic Progress (SAP).
• Demonstrate financial need.
• Have room in their cost of attendance (AKA financial aid budget) for the appropriate academic year.
  • If a student is borrowing student loans up to their maximum cost of attendance, the student will have the option of reducing a loan to make room for a FWS award.

Students returning to the Federal Work-Study Program must have the following:

• Federal Work-Study award is on your aid package.
• The current award form is completed and returned to the financial aid office.
• You and your supervisor received the authorization email with your start date.

Contact your respective financial aid office to inquire about your eligibility for FWS.

There are two ways for students to be hired. If you know of a position, that department can hire you directly. Otherwise, active positions will be posted by department supervisors on the "Find Student Jobs” section within Workday.

Once you are hired, your supervisor will set a start date. Students workers must complete onboarding paperwork including payroll documents before the start date. Student workers will also need to visit their respective campus' Human Resources Department to validate their I-9 document. This is usually done using a passport but if you do not have a passport, you can use a driver's license with either a birth certificate or social security card. Please refer to Form I-9 Acceptable Documents for a full list of options.

After all Federal Work-Study requirements are completed within Workday and the I-9 is validated, the student will be able to start working on the start date.

All medical and graduate students must abide by the following terms and conditions when working a Federal Work-Study position at PCOM, PCOM Georgia or PCOM South Georgia:

First day of work

• New incoming students may not begin working until their first day of classes.
• After the award form is completed, the student and supervisor must first receive an FWS authorization email before the student can begin working. Students may not begin working until the date listed in the authorization email.

Last day of work

• Graduating students may not work after the last scheduled day of enrollment. You are considered no longer enrolled.
• Students taking a Leave of Absence may not work after their last day of class.

Federal Work-Study hours

• Students may not exceed 8 hours per day.
• Students may work up to, but cannot exceed, 40 hours per pay period while enrolled in classes.
• Returning students not enrolled for summer courses may work up to, but cannot exceed, 60 hours per pay period over the summer term. Students must be registered for the fall term once registration opens.
• Students are not permitted to work when PCOM is officially closed for holidays.

Timekeeping

• Students must clock in and out using PCOM's Workday web portal in order to keep track of hours and be paid.
• Students working remotely must keep a time sheet that is handed into their supervisor for approval at the end of each pay period.
• If a student misses clocking in or out, the student must contact their department supervisor or timekeeper on the same day! The department supervisor or timekeeper is responsible for correcting the time within Workday.
  • If a missed clock-in is not resolved by the last day of the appropriate payroll, the student will be in jeopardy of losing their work-study eligibility.
• Students are responsible for managing their FWS hours and may not work in excess of their FWS award as part of their financial aid package.
  • Working in excess of the FWS award or the weekly hour limits listed above could result in reduction of a student's federal student loans and/or PCOM scholarships.
• If a student works five or more hours in a work day they will automatically be deducted a 30-minute lunch period by Workday.

Other information

• Students may only work in one FWS position at a time.
• Students may not work during class time; including a class that has been cancelled, a class that is recorded, or a class that you are auditing.
• Students may not work at an off-campus site (unless the community service site is approved by the Financial Aid Office).
• Research assistant students may work on their school thesis during work hours if their research pertains to their thesis.
• Cases of dishonesty (such as a student clocking in but not working) will be brought to the respective department for disciplinary action.
• At its discretion, the financial aid office, may instruct students to discontinue to work if they are not following the terms of the program. A student may be instructed to meet with the work-study coordinator to make sure that the guidelines are understood. Students that continue to not follow the guidelines will be in jeopardy of losing their work-study eligibility.