PCOM has established the below tuition refund policies for students who withdraw from their medical or graduate program for any reason.
The comprehensive fee and health insurance are nonrefundable charges. The refund is a credit to the student account and may result in adjustments to your financial aid. If after the student’s aid package is reviewed and a credit remains, the credit balance will be refunded to the student.
View policies and schedules related to tuition refunds as result from withdrawal from the College.
The following refund schedule applies to all students who are not on clinical rotations that withdrawal from courses during the term:
| Withdrawal During | Term Charge | Credit |
|---|---|---|
| First week of class | 0% | 100% |
| Second week of class | 10% | 90% |
| Third and fourth week of class | 25% | 75% |
| Fifth through seventh week of class | 50% | 50% |
| After the seventh week of class | 100% | 0% |
| Withdrawal During | Term Charge | Credit |
|---|---|---|
| First week of class | 0% | 100% |
| Second week of class | 10% | 90% |
| Third week of class | 20% | 80% |
| Fourth and fifth week of class | 25% | 75% |
| Sixth week of class | 40% | 60% |
| Seventh, eighth and ninth week of class | 50% | 50% |
| After the ninth week of class | 100% | 0% |
If a student is required by their academic program to take a mandatory leave or is academically dismissed while currently enrolled in courses (not clinical rotations) for the term, a 100% tuition refund will be issued for those course/courses for that term. If the student has financial aid, the return of Title IV aid process will be completed. If the amount PCOM is required to be returned in financial aid exceeds the tuition refunded, the student will be required to make payment of the balance before returning to PCOM.
Clinical rotation students taking a leave of absence after completing one or more rotations (receiving a passing or failing grade) for a term will not receive a tuition refund. If the student has financial aid, the Return of Title IV aid process will be completed. If the financial aid amount that PCOM is required to return exceeds the tuition refunded, the student will be required to pay the balance before returning to PCOM.
When the clinical student returns from their leave of absence, a calculation will be completed to determine the possibility of a prorated future tuition charge. Please note any repeated clinical rotation will incur a full tuition charge.
If a clinical student decides not to return from their leave of absence, it is the student's responsibility to contact the Bursar's Office (bursaroffice@pcom.edu) to inquire if a prorated tuition refund can be provided for the term in which they took the leave of absence.
If a clinical student is academically dismissed, tuition will be prorated. Those students impacted by this include:
All federal financial aid funds are credited or returned in compliance with the Federal Return Policy schedule.
The PCOM refund policy is subject to change at the discretion of the Board of Trustees.
If a student is required by their academic program to take a mandatory leave or is academically dismissed based on a previous term's performance while currently enrolled in courses (not clinical rotations) for the term, a 100% tuition refund will be issued for those course/courses for the current term.
If a student is required by their academic program to take a mandatory leave or is academically dismissed based on the current term's performance while currently enrolled in courses (not clinical rotations) for the term, tuition will be prorated based on the tuition refund schedule.
If the student has financial aid, the Return of Title IV aid process will be completed. If the financial aid amount that PCOM is required to return exceeds the tuition refunded, the student will be required to pay the balance before returning to PCOM.
All federal financial aid funds are credited or returned in compliance with the Federal Return Policy schedule.
The PCOM refund policy is subject to change at the discretion of the Board of Trustees.
All Federal Title IV financial aid funds are credited or returned by the Office of Financial Aid in compliance with the Federal Title IV Funds return policy.
View policies and schedules relating to living expense funding as a result of financial aid disbursements.
Student loans and most other aid will electronically disburse toward students' PCOM tuition/fee charges on the first date of enrollment at the beginning of each term. If you borrow more funds than tuition/fees, the PCOM Bursar's Office will then release the remaining "living expense refund" funds to you 7-10 days after your first date of enrollment for the term.
View more details about disbursements and refunds at PCOM.
Refunds will be processed seven to 10 days following the disbursement of loans. Learn more about disbursements and refunds including estimated dates for each program.
If adjustments are made to a student's tuition charges or financial aid amounts that result in a refund after the start of a term, a living expense refund may be issued. Refund checks or direct deposits will be produced every Tuesday. Cutoff time for processing refunds is the close of business Monday.
Refunds will be processed the next business day.
If PCOM's Philadelphia location is closed, refunds will be processed on the next business day that the campus reopens.
Returning students with a pending refund can request up to $3,000. Students must visit myPCOM's Financial Aid and Billing section and complete the Pending Loan Advance smartsheet form.
The direct deposit form can be found in myPCOM:
You will need to include either a voided check or a statement (letter) from your bank stating both routing and account numbers for us to verify the account.
Please return the form as well as proof of the routing and account numbers by one of the following methods:
PCOM - Bursar's Office
4190 City Avenue
Philadelphia, PA 19131
In compliance with federal regulations, PCOM will reissue an outstanding refund check within 40 days of the original check being issued. If the reissued check is still not cashed after 30 days, funds will be returned to the student’s lender.
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