Refund Policies

The following refund schedule applies to all students:

Students taking part in an off campus clinical assignment who take a leave of absence after completing one or more rotations for a term will not receive a tuition refund. Rather, when the student returns from their leave of absence, the student will not be charged additional tuition beyond the full tuition required for completion of their programs. However, if the student decides to withdraw from the program after completing one or more rotations, the student will receive a prorated tuition refund based on the number of rotations completed compared to the number of rotations required as part of their program of study. Those students impacted by this include, but are not limited to, 3rd and 4th year Doctor of Osteopathic Medicine, 4th year Pharmacy, 2nd year Physician Assistant, and 3rd year Physical Therapy.

All Federal Title IV financial aid funds are credited or returned in compliance with the federal return policy schedule. Contact the Office of Financial Aid for details.

Student loans and most other aid will electronically disburse toward students' PCOM tuition/fee charges on the first date of enrollment at the beginning of each term. If you borrow more funds than tuition/fees, the PCOM Bursar's Office will then release the remaining "living expense refund" funds to you 7-10 days after your first date of enrollment for the term.

View the Office of Financial Aid's disbursements and refunds page for more details.

First Disbursement Date of Each Term
Refunds will be processed seven to 10 days following the disbursement of loans. View Financial Aid's Disbursements and Refunds page for estimated dates for each program.

Weekly Processing
If adjustments are made to a student's tuition charges or financial aid amounts that result in a refund after the start of a term, a living expense refund may be issued. Refund checks or direct deposits will be produced every Monday and Thursday. Cutoff times for processing refunds are the close of business Wednesday for availability on Thursday and the close of business Friday for availability on Monday.

Banking or School Holidays
Refunds will be processed the next business day.

Philadelphia Campus is Closed
Refunds will be processed on the next business day that the campus reopens.

It is strongly recommended that students sign up for direct deposit for their refunds. By signing up for direct deposit, your financial aid refund funds are paid directly to your bank account each term. Direct deposit is generally faster and more secure than receiving a paper check via postal mail.

• Print out and complete the Direct Deposit Form (PDF).
• Students will also need to submit a voided check or bank statement in order to verify your bank's routing and account numbers.
• Return the completed documents to the PCOM Bursar Office:
  • Email BursarOffice@pcom.edu (via your PCOM email address).
  • Or fax to 215-871-6106.
  • Or bring it to our office (Rowland Hall, Suite 203).

In compliance with federal regulations, PCOM will reissue an outstanding refund check within 40 days of the original check being issued. If the reissued check is still not cashed after 30 days, funds will be returned to the student’s lender.