Parental, Medical and Caregiver Leave
It is the policy of PCOM to grant parental, medical or caregiver leave to all residents
- Per the ACGME sponsoring institution policy, starting with their first day of employment,
every resident/fellow in an ACGME-accredited training program is entitled to one six-week
period of paid leave at any time during their training program for parental, medical
or caregiver leave. The resident/fellow is also afforded one week of paid time off (PTO) during the academic year in which this six-week leave is taken.
- This leave must be approved by the program director and the designated institutional
official. Supporting documentation will be required.
- Residents/fellows will be paid 100% of their salary during this leave period, and
their current benefits will continue.
- If additional, consecutive time is needed beyond this six-week period, then the resident/fellow
can use their PTO from a subsequent year and bring it into the current year, or they
can take unpaid time off.
- Subsequent parental, medical or caregiver leave will fall under the existing Parental,
Medical, and Caregiver Leave of policy.
- This six-week leave is to be used en bloc. Any unused weeks cannot be saved to be
- Three of the six weeks must be PTO time. The fourth week of PTO can be used at the
resident/fellow’s discretion at another time during the academic year, unless the
resident is at the PGY-1 level. In that case, the fourth week of PTO must be used
during the Christmas or New Year’s holiday week.
- Our goal is for our residents/fellows who take leave to be able to graduate on time.
However, these leaves may impact their ability to graduate on time or impact board
eligibility in the following ways:
- If a resident/fellow is not in good standing in their program and is not meeting the
ACGME milestones, the Clinical Competency Committee may require additional time in
the program to meet the milestones required for successful graduation.
- Many of the certifying boards have strict guidelines on how many weeks of training
are required to qualify for their board-certifying examination. If leave exceeds time
or educational limits set by a particular board, then it could result in additional
months of training for the resident/fellow.
- The impact of an extended leave upon the criteria for program completion and board
eligibility must be discussed with the resident and documented by the program director
before the resident/fellow’s leave begins.
- Though all efforts will be taken to minimize the impact to clinical assignments resulting
from leaves of absence, residents/fellows taking leave may be required to complete
rotations that are required for successful program completion.
- After completing 12-months of employment at PCOM, in addition to this six-week paid
leave program, PCOM offers employees additional leave of absence.
- The resident/fellow must meet with their program director to review their planned
leave dates, and to review potential impacts on their ability to graduate on time
and to take their certifying board exam. The program director will review clinical
assignments they will be required to make up, if necessary. All discussions will be
documented by the program director and placed in the resident/fellow’s personnel file.
- The resident/fellow will then inform Human Resources (HR) in writing that they require a leave of absence and the category of the leave (parental,
medical or caregiver) that they are requesting.
- The resident's program coordinator will contact the DIO and the GME office manager
to inform them that a resident/fellow is requesting a leave of absence under the ACGME
six-week leave policy.
- The resident/fellow must complete the appropriate forms and provide the appropriate
documents to HR.
- Once HR approves the leave, they will contact the resident, program coordinator, program
director, GME office manager and DIO to inform them of the leave approval and dates
of the leave.
- During the leave, the resident/fellow will work with HR to verify the return-to-work
date. Once verified, this will be communicated to the program director, program coordinator,
GME office manager, and the DIO, a minimum of 14 days prior to returning to work.