The Eligibility and Selection Policy is designed to ensure fair and consistent consideration and decision-making for all applicants to PCOM GME residency and fellowship training programs. Recruitment and selection of program applicants are performed by the respective program director, responsible faculty, and department leadership under the oversight of the Graduate Medical Education Committee (GMEC) and Graduate Medical Education Office.
Each PCOM GME program must develop a program-specific eligibility and selection policy that complies with the requirements outlined in this policy and applicable specialty-specific eligibility requirements as specified by the relevant ACGME Review Committee (RC), ABMS/AOA specialty board, specialty society, or other accrediting bodies. The program policy must be made available to all interested applicants.
Programs must select residents/fellows among eligible applicants on the basis of training program-related criteria such as their preparedness, ability, aptitude, academic credentials, communication skills, and personal qualities such as motivation and integrity, as well as professionalism. Applicants may not be discriminated against on the basis of race, color, creed, religion, national origin, citizenship, sex, pregnancy, age, marital status, sexual orientation, gender identity or expression, genetic information, disability, veteran, or any other applicable legally protected status.
Program directors must comply with the criteria for resident/fellow eligibility for appointment to AOA and ACGME-accredited programs, as defined in the AOA and ACGME program requirements.
Applicants must meet one of the following qualifications to be eligible for appointment to an AOA or ACGME-accredited residency program:
All prerequisite post-graduate clinical education required for initial entry or transfer into ACGME-accredited residency programs must be completed in ACGME-accredited residency programs, AOA-approved residency programs, or in Royal College of Physicians and Surgeons of Canada (RCPSC)-accredited or College of Family Physicians of Canada (CFPC) - accredited residency programs located in Canada, or in residency programs with ACGME International (ACGME-I) Advanced Specialty Accreditation.
Each Review Committee will select one of the following options for program eligibility:
A Review Committee may allow exceptions to the residency and fellowship eligibility requirements:
All PCOM GME training programs are required to use the Electronic Residency Application Service (ERAS®) or other centralized application service if available in their specialty to receive and accept applications to the program. Programs in disciplines that do not use a centralized service may have applicants apply directly to the program. The list of Participating Specialties and Programs is available on the ERAS website.
Applicants invited to interview for a resident/fellow position must be informed in writing or by electronic means, of the terms, conditions, and benefits of appointment to the AOA or ACGME-accredited program, either in effect at the time of the interview or that will be in effect at the time of his or her eventual appointment. This includes financial support; vacations; parental, sick, and other leaves of absence; and professional liability, hospitalization, health, disability and other insurance accessible to residents/fellows and their eligible dependents. The program’s aims must also be made available.
Programs are further required to provide applicants who are offered an interview with information related to their eligibility for the relevant specialty board examinations.
The program must obtain verification of previous educational experiences and a summative competency-based performance evaluation prior to acceptance of a transferring resident, and Milestones evaluations upon matriculation.
All PCOM GME training programs are required to participate in the National Matching Services (NMS), National Residency Matching Program (NRMP) Match, San Francisco Match (SF Match), or other organized matching program were available in their specialty.
Program directors and administrators are required to review the terms and conditions of the Match Participation Agreement each year and comply with applicable Match policies, including the policies for the Main Residency Match and applicable Fellowship Matches, and the Waiver and Violations policies. This information must also be shared with program faculty participating in the interview process.
In the event that a program participating in the NRMP Specialties Matching Service, SF Match, or other organized matching program wishes to accept a candidate outside of the Match, the program must request a waiver from full participation in the Match to the GMEC. Waiver requests must include:
Waivers are time-limited and will not be granted for more than 25 percent of available positions (or one position for programs with less than four first-year positions) in the program.