Refund Policies

The following refund schedule applies to all students:

Withdrawal During	Term Charge	Credit
First week of class	0%	100%
Second week of class	10%	90%
Third and fourth week of class	25%	75%
Fifth through seventh week of class	50%	50%
After the seventh week of class	100%	0%

If a student is required by their academic program to take a mandatory leave or is academically dismissed while currently enrolled in courses for the term, a 100% tuition refund will be issued for those course/courses for that term. If the student has financial aid, the return of Title IV aid process will be completed. If the amount PCOM is required to be returned in financial aid exceeds the tuition refunded, the student will be required to make payment of the balance before returning to PCOM.

If the academic program or academic advisor recommends repeating a previously passed and graded course for audit credit, the student will not be charged an additional tuition fee for the audit course.

Please note any repeated course will incur a full tuition charge.

All federal financial aid funds are credited or returned in compliance with the Federal Return Policy schedule.

The refund policy is subject to change at the discretion of the Board of Trustees.

Clinical rotation students taking a leave of absence after completing one or more rotations (receiving a passing or failing grade) for a term will not receive a tuition refund. If the student has financial aid, the return of Title IV aid process will be completed. If the amount PCOM is required to be returned in financial aid exceeds the tuition refunded, the student will be required to make payment of the balance before returning to PCOM.  

When the clinical student returns from their leave of absence, a calculation will be completed to determine the possibility of a pro-rated future tuition charge. Please note any repeated clinical rotation will incur a full tuition charge.

If a clinical student decides not to return from their leave of absence, it is the student's responsibility to contact the Bursar's Office (bursaroffice@pcom.edu) to inquire if a prorated tuition refund can be provided for the term in which they took the leave of absence.

Those students impacted by this include:

• Third and fourth year Doctor of Osteopathic Medicine,
• Fourth year Doctor of Pharmacy,
• Second year Physician Assistant Studies,
• Third year Doctor of Physical Therapy.

All federal financial aid funds are credited or returned in compliance with the Federal Return Policy schedule.

The refund policy is subject to change at the discretion of the Board of Trustees.

All Federal Title IV financial aid funds are credited or returned by the Office of Financial Aid in compliance with the Federal Title IV Funds return policy.

Student loans and most other aid will electronically disburse toward students' PCOM tuition/fee charges on the first date of enrollment at the beginning of each term. If you borrow more funds than tuition/fees, the PCOM Bursar's Office will then release the remaining "living expense refund" funds to you 7-10 days after your first date of enrollment for the term.

View more details about disbursements and refunds at PCOM.

First disbursement date of each term

Refunds will be processed seven to 10 days following the disbursement of loans. Learn more about disbursements and refunds including estimated dates for each program.

Weekly processing

If adjustments are made to a student's tuition charges or financial aid amounts that result in a refund after the start of a term, a living expense refund may be issued. Refund checks or direct deposits will be produced every Tuesday. Cutoff time for processing refunds is the close of business Monday.

Banking or school holidays

Refunds will be processed the next business day.

Philadelphia campus is closed

If PCOM's Philadelphia location is closed, refunds will be processed on the next business day that the campus reopens.

It is strongly recommended that students sign up for direct deposit for their refunds. By signing up for direct deposit, your financial aid refund funds are paid directly to your bank account each term. Direct deposit is generally faster and more secure than receiving a paper check via postal mail.

• Print out and complete the Direct Deposit Form (PDF).
• Students will also need to submit a voided check or bank statement in order to verify your bank's routing and account numbers.
• Return the completed documents to the PCOM Bursar Office:
  • Email BursarOffice@pcom.edu (via your PCOM email address).
  • Or fax to 215-871-6106.
  • Or bring it to our office (Rowland Hall, Suite 203).

DIRECT DEPOSIT FORM (PDF)

In compliance with federal regulations, PCOM will reissue an outstanding refund check within 40 days of the original check being issued. If the reissued check is still not cashed after 30 days, funds will be returned to the student’s lender.