Federal Work Study

The Federal Work Study (FWS) program provides funds for part-time employment to help students to finance the costs of postsecondary education. Click on the links below for additional information.

Eligibility

To be eligible for FWS, a student must meet the following criteria:
  • Have completed the FAFSA for the appropriate academic year.
  • Have submitted all financial aid requirements.
  • Demonstrate financial need.
  • Be enrolled at least halftime (usually at least 3 credits, but there are exceptions).
  • Be matriculated in a degree-seeking program.

Contact your respective financial aid office if you are not sure of your eligibility for FWS.

Terms & Conditions

All students must abide by the following terms & conditions when working a FWS position at PCOM:

First Day of Work

  • New incoming students may not begin working until their first day of classes.
  • After Step 3 in the FWS application process is complete, the student must wait about 2 weeks for processing to finalize. The student and their supervisor will receive a FWS Authorization Email that will show the date the student can begin working. Students may not begin working until the date listed in the FWS Authorization Email.

Hours Per Week

  • Students may work up to, but cannot exceed, 20 hours per week while enrolled in classes.
  • Returning students may work up to, but cannot exceed, 30 hours per week over the summer term (if they are not enrolled in summer classes and are returning to PCOM in August).

Timekeeping

  • If a student works 5 or more hours in a work day they will automatically be deducted a 30 minute lunch period by PCOM's Kronos timekeeping software.
  • If a student misses a swipe, the department supervisor or timekeeper is responsible for correcting the swipe within Kronos.
  • Students are responsible for managing their FWS hours and may not work in excess of their FWS award as part of their financial aid package. Working in excess of the FWS award or the weekly hour limits listed above could result in reduction of a student's federal student loans and/or PCOM scholarships.

Miscellaneous

  • Students may only work in 1 FWS position at a time.
  • Students may NOT work during class time.
  • Students may NOT work at home.
  • Students may NOT work off campus (unless at a community service site as approved by the Financial Aid Office).
  • Research Assistant students may work on their school thesis during work hours if their research pertains to their thesis.
  • Cases of dishonesty (such as a student clocking in but not working) will be brought to the respective department for disciplinary action.

Award Amount, Pay Rate and Hours

Depending on a student’s eligibility, the usual FWS award is $5,400.00 for the academic year. Most positions pay $15 per hour. This works out to be about 10 hours per week over three terms.

Students will be paid biweekly via direct deposit. Students must swipe in and out of PCOM’s Kronos timekeeping stations in order to keep track of hours and be paid.

Students are responsible for managing their FWS hours and may not work in excess of their FWS award as part of their financial aid package. Working in excess of the FWS award could result in reduction of a student's federal student loans and/or PCOM scholarships.

How to Apply

Step 1: Find a Job

It is the student’s responsibility to seek out and apply for a FWS job by contacting supervisors/departments around campus. Visit the FWS Job Listing page to view potential job positions on the Philadelphia and Georgia campuses. Schedule a time to meet with the job's department supervisor to interview for the position and discuss responsibilities, tasks, and a schedule.


Step 2: Complete Paperwork

After a student has been hired for a work study position, the student must complete the below tax and employment paperwork. Returning students who worked a PCOM FWS position in the previous academic year do not need to complete the paperwork below again and may continue to Step 3.

Print and complete the appropriate forms and then visit your respective financial aid office to review the documentation and present valid forms of identification.


Step 3: Award Form

After Step 2 is complete, the financial aid counselor will give the student a Federal Work Study Award Form. The student and job supervisor will complete the FWS Award Form and return it to their appropriate financial aid office.


Step 4: Authorization Email

After Step 3 is complete, the student must wait about 2 weeks for processing to finalize. The student and their supervisor will receive a FWS Authorization Email that will show the date the student can begin working. Students may not begin working until the date listed in the FWS Authorization Email.

If you have additional questions, please contact your respective financial aid office: