Assistant/Associate Director, Donor Relations
At Philadelphia College of Osteopathic Medicine (PCOM), we espouse to grow a culturally
competent workforce to advance medicine that touches the lives of underserved communities.
Diversity and inclusion is the core component of our institutional identity and a
key pillar of PCOM’s strategic vision. PCOM affirms that diversity and inclusion are
crucial to the intellectual vitality of the campus community. It is through freedom
of exchange over different ideas and viewpoints in supportive environments that our
graduates develop the critical thinking and citizenship skills that will benefit them
throughout their lives.
Since 1899, PCOM has trained highly competent, caring physicians, health practitioners
and behavioral scientists who practice a “whole person” approach to care - treating
people, not just symptoms. As the field of medicine has changed, we've changed with
it - adapting our program offerings to better meet the needs of healthcare providers
and the communities they serve. At the main campus in Philadelphia, Pennsylvania (PCOM),
the branch campus in Suwanee, Georgia (PCOM Georgia), and our newest location in Moultrie,
Georgia (PCOM South Georgia), PCOM students learn to approach problem solving in a
more professional, more team-oriented manner, which prepares them to work successfully
in integrated healthcare settings with other health professionals.
The Assistant/Associate Director, Donor Relations reports to the Director of Advancement
Services and is responsible for leading all donor relations initiatives. This individual
works as a member of the Institutional Advancement team, and coordinates their activities
with those of other units in Institutional Advancement and other units at PCOM.
This position is based at PCOM (Philadelphia, Pennsylvania).
Essential Duties and Responsibilities
Duties and responsibilities include (but are not limited to) the following:
- Assist in the building and strengthening of relationships with donors and prospects
by having a thoughtful understanding of individual designations, criteria, and how
funds can and cannot be spent.
- Familiarity with any special considerations and/or preferences for donor contacts.
- Research and craft donor reports for endowed funds as well as outright scholarships,
prizes, and awards to provide information such as fund values, recipient names, student
thank you letters and an accounting of expenditures on an annual basis utilizing both
electronic software (ODDER) and United States mail.
- Manage weekly donor acknowledgment letter process. Craft custom acknowledgment letters
for the leadership signatures as needed.
- Design and manage annual donor impact reports working with leadership and the marketing
- Work to create and implement highly individualized projects, including, but not limited
to; personalized stewardship plans for top donors; donor recognition societies and
projects, donor signage and recognition events including the arrangement of special
meetings for donors and their fund beneficiaries.
- Maintain an annual schedule for scholarship processes, award funds, and lectureships
and keep donors and leadership informed of upcoming dates.
- Plan and manage customized donor stewardship videos, using electronic software (Thank
View) throughout the year.
- Administer student travel application process.
- Other duties as assigned.
- Plan and manage logistics of cultivation, recognition and stewardship events, designed
to increase awareness and support of the College. Both in person and online events.
- Responsibilities may include securing event venues, catering, speakers, entertainment,
as well as managing staffing and budget.
- Will be the primary decision maker on site at events with the ability to direct activities
at his/her discretion.
- Manage registration for events, including creating and maintaining registration lists,
coordinating with guests and campus representatives, printing name tags, and coordinating
- Assist the Director of Advancement Services in ensuring that all donor funds are spent
properly and according to the donor’s instructions.
- Work with financial aid and awards committees to grant funds.
- Assist with research and drafting reports for endowed funds (chairs, programs), as
well as outright scholarships, prizes and awards.
*Applicants must be authorized to work in the U.S. and pass a criminal background
- Bachelor’s degree preferred, or a minimum of five years of experience in a comparable
- Experience working in higher education institutional advancement preferred.
Knowledge, Skills, and Abilities
- Ability to work evenings and weekends on occasion.
- Outstanding verbal and written communication skills, as well as good listening, organizational,
and computer skills.
- Strong computer skills. Working knowledge of databases, Microsoft Word, Excel and
- Strong organizational skills. Ability to manage multiple projects simultaneously.
Ability to work independently and as a member of a team.
Certifications, Licenses, Registrations:
- A driver’s license is required.
- Work is normally performed in a typical interior/office work environment.
All inquiries MUST include:
PCOM is an equal opportunity employer and all qualified applicants will receive consideration.
We adhere to a policy that prohibits discrimination on the basis of race, color, sex,
sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship
status, age, disability, veteran status, or any other legally protected class.