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HUMAN RESOURCES

Assistant Director, Alumni Engagement 
Any PCOM Location

At Philadelphia College of Osteopathic Medicine (PCOM), we espouse to grow a culturally competent workforce to advance medicine that touches the lives of underserved communities. Diversity and inclusion is the core component of our institutional identity and a key pillar of PCOM’s strategic vision. PCOM affirms that diversity and inclusion are crucial to the intellectual vitality of the campus community. It is through freedom of exchange over different ideas and viewpoints in supportive environments that our graduates develop the critical thinking and citizenship skills that will benefit them throughout their lives.

Since 1899, PCOM has trained highly competent, caring physicians, health practitioners and behavioral scientists who practice a “whole person” approach to care - treating people, not just symptoms. As the field of medicine has changed, we've changed with it - adapting our program offerings to better meet the needs of healthcare providers and the communities they serve. At the main campus in Philadelphia, Pennsylvania (PCOM), the branch campus in Suwanee, Georgia (PCOM Georgia), and our newest location in Moultrie, Georgia (PCOM South Georgia), PCOM students learn to approach problem solving in a more professional, more team-oriented manner, which prepares them to work successfully in integrated healthcare settings with other health professionals.

Position Description

The assistant director, alumni engagement reports to the director, alumni engagement and directs and implements a comprehensive program of events and outreach activities to build alumni and student engagement among all PCOM programs and campuses.

The assistant director will work independently and as a member of the Institutional Advancement (IA) team, and will coordinate their activities to support the integration of alumni and student activities with other campus efforts and promote traditions and pride associated with PCOM for all alumni and current students. The development of strong programs, strategic tactics and outcome analysis to build long-term relationships with alumni will be key goals.

The assistant director will work as a member of the Institutional Advancement team and coordinate their activities with those of other units in IA and other units at PCOM.

This position can be based at any PCOM location (PCOM, PCOM Georgia, or PCOM South Georgia).

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Essential Duties and Responsibilities

Duties and responsibilities include (but are not limited to) the following:

  1. Event Planning:
    1. Responsible for strategic planning and execution aspects of in-person and virtual alumni events, such as:
      1. Founders’ Day
      2. 50th reunion luncheon
      3. Graduation anniversary celebrations
      4. Alumni receptions at professional meetings, including AOA, ACOFP, POMA
      5. Regional alumni events
      6. Graduate programs networking night
      7. Webinars
    2. Analyzes data and feedback from past events and surveys to implement new events and initiate changes for existing events.
  2. Student Engagement:
    1. Oversee initiatives that develop and sustain student engagement and support the transition of students to being engaged alumni, including:
      1. Building strategic relationships with students, faculty, and staff from all programs and campuses through regular meetings and contact.
      2. Planning special events including new student welcome parties, Match Day celebrations and student leader luncheons with the President.
      3. Leading student focus groups.
  3. Communications:
    1. Manages and creates email and print communications and online registration for all alumni events by collaborating with director, alumni engagement to develop timelines and content.
  4. Manages and supervises alumni engagement coordinator, providing support, guidance, and constructive feedback.
  5. Other duties as assigned.

Position Requirements

*Applicants must be authorized to work in the U.S. and pass a criminal background check.
Education
  • A bachelor’s degree is required.
Experience
  • A minimum of 3-5 years professional experience with alumni relations, events and communications is required, preferably within an institution of higher education.
  • Experience and comfort working with diverse communities and interacting with a variety of constituencies, including alumni, staff, students, volunteers, guest speakers, donors, etc.
  • Knowledge of GSuite, Microsoft Office is required.
  • Proficiency in Zoom, Google Meet, and other virtual meeting platforms is required.
  • Experience using iModules/Encompass and/or web content management programs and email marketing platforms is preferred.
Required Knowledge, Skills, and Abilities
  • The ability to work evenings and weekends. Five percent (5%) travel is required.
  • Excellent written and oral communication skills.
  • Impeccable attention to detail and proven organizational skills.
  • Ability to manage multiple projects simultaneously.
Certifications, Licenses, Registrations
  • A drivers’ license is required.
Working Conditions
  • Work is performed in a typical interior/office work environment.
  • Position has the ability to be fully or partially remote as long as the candidate is within reasonable distance of Philadelphia, PA, Suwanee, GA or Moultrie, GA.
Physical Effort
  • No or very limited physical effort required.
Environmental Conditions
  • No or very limited exposure to physical risk.

Application Instructions

All inquiries must include:

  • Cover letter
  • Resume
  • Two writing samples

PCOM is an equal opportunity employer and all qualified applicants will receive consideration. We adhere to a policy that prohibits discrimination on the basis of race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class.

About Philadelphia College of Osteopathic Medicine

For more than a century, Philadelphia College of Osteopathic Medicine has provided high quality, hands-on training in osteopathic medicine. As the field of medicine has changed, we've changed with it-adapting our program offerings to better meet the needs of healthcare providers and the communities they serve.

At the main campus in Philadelphia, Pennsylvania (PCOM), the branch campus in Suwanee, Georgia (PCOM Georgia), and our newest location in Moultrie, Georgia (PCOM South Georgia), PCOM students learn to approach problem solving in a more professional, more team-oriented manner, which prepares them to work successfully in integrated healthcare settings with other health professionals. All campuses feature modern facilities and state­-of­-the-­art technologies, all part of an innovative learning environment designed for collaboration and interaction.

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