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Admissions Counselor 

At Philadelphia College of Osteopathic Medicine (PCOM), we espouse to grow a culturally competent workforce to advance medicine that touches the lives of underserved communities. Diversity and inclusion is the core component of our institutional identity and a key pillar of PCOM’s strategic vision. PCOM affirms that diversity and inclusion are crucial to the intellectual vitality of the campus community. It is through freedom of exchange over different ideas and viewpoints in supportive environments that our graduates develop the critical thinking and citizenship skills that will benefit them throughout their lives.

Since 1899, PCOM has trained highly competent, caring physicians, health practitioners and behavioral scientists who practice a “whole person” approach to care - treating people, not just symptoms. As the field of medicine has changed, we've changed with it - adapting our program offerings to better meet the needs of healthcare providers and the communities they serve. At the main campus in Philadelphia, Pennsylvania (PCOM), the branch campus in Suwanee, Georgia (PCOM Georgia), and our newest location in Moultrie, Georgia (PCOM South Georgia), PCOM students learn to approach problem solving in a more professional, more team-oriented manner, which prepares them to work successfully in integrated healthcare settings with other health professionals.

All admissions counselors participate in the development of recruitment and enrollment strategies for the DO and graduate programs. This position requires travel to graduate and professional school fairs, private visits to undergraduate institutions as well as professional conferences/meetings. Note that the Office of Admissions is currently operating in a fully remote capacity due to the Covid-19 health crisis. Additionally, all work-related travel is suspended (students, faculty, and staff), domestically and internationally, until further notice*, unless expressly approved by the Provost or the President. This includes all travel via airplane, train, or other modes of transportation.

*We are monitoring the situation daily, following national and local guidance; furthermore, we urge all students, staff and faculty to abide by all local, state and national public health directives.

This position is based at PCOM (Philadelphia, Pennsylvania).


Essential Duties and Responsibilities

Duties and responsibilities include (but are not limited to) the following:

  • Along with Admissions leadership, consults with faculty committees on admissions in the development of an annual student recruitment plan/schedule and strategies.
  • Implements the approved student recruitment plan for the assigned campus and/or programs and works closely with all admissions staff regarding admissions functions and processes requiring coordination between campuses.
  • Sets and achieves goals for performance evaluation and appropriate mentoring.
  • Schedule visits to colleges/universities to promote PCOM graduate and professional programs to prospective students and pre-health professions advisors/faculty.
  • Develops both electronic and written correspondence to prospects, applicants, admits, and confirmed applicants through email, the CRM platform and other communication channels.
  • Plans, coordinates and assists in on–campus/virtual recruitment events such as information sessions and open houses throughout the year.
  • Represents PCOM at graduate and professional school fairs at colleges nationally and regionally (in-person and online engagements).
  • Counsels prospective students and applicants regarding admissions/applications processes via phone/video conference/in-person.
  • Reviews applications for DO and graduate programs in interview selection process
  • Coordinates and manages interview processes on designated campus, including determination of interview dates, scheduling of faculty/staff interviewers, arranges for appropriate meals for the event, greets applicants on interview day, interviews and implements post interview survey/reports results.
  • Participates in faculty admissions committee meetings as assigned by supervisor, presenting applicant data to committee as assigned, as well as coordinating with support staff timely notification of admissions decisions.
  • Communicates with admits by maintaining contact via email and invitations to campus events to assist with accepted student yield.
  • Serves on cross-campus teams as assigned: pipeline, transition and/or retention.
  • Maintains accurate applicant record data by campus/program applicant pool (all stages of admissions funnel).
  • Prepares reports when requested by the supervisor.
  • Assists with the coordination of campus student ambassador programs.
  • Maintains membership in and attends professional association meetings, including all national and regional pre-health professions advisor associations.
  • Maintains confidential records and information.
  • Maintains knowledge/robust utilization of multiple admissions technologies including but not limited to BANNER, EMP, NOLIJ/Content, Google Docs/Drive, etc.
  • Participates in on-going training and testing initiatives.
  • Collaborates in cross-campus projects as assigned. Performs all related duties as assigned by the supervisor and the chief admissions officer.

Position Requirements

*Applicants must be authorized to work in the U.S. and pass a criminal background check.
  • Bachelor’s degree required. Master’s degree preferred.
  • A minimum of three (3) years of experience in admissions and recruitment is valued and preferred.
  • Admissions and recruiting experience working in private non-profit and/or public professional schools.
Certifications, Licenses, Registrations
  • Valid driver’s license and good driving record with no restrictions required.
  • Board certification/eligibility is not required.
Physical Demands
  • Occasionally lifts supplies and equipment.
  • Manual dexterity and mobility.
  • Ability to travel for attendance as outlined in above responsibilities during the week/weekend.
  • Some evening work is occasionally required.
Supervisory Responsibility
  • Works closely with student ambassadors on respective campus.

Application Instructions

All inquiries MUST include:

  • Cover letter
  • Resume

PCOM is an equal opportunity employer and all qualified applicants will receive consideration. We adhere to a policy that prohibits discrimination on the basis of race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class.