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Accounts Payable Coordinator 
PCOM

At Philadelphia College of Osteopathic Medicine (PCOM), we espouse to grow a culturally competent workforce to advance medicine that touches the lives of underserved communities. Diversity and inclusion is the core component of our institutional identity and a key pillar of PCOM’s strategic vision. PCOM affirms that diversity and inclusion are crucial to the intellectual vitality of the campus community. It is through freedom of exchange over different ideas and viewpoints in supportive environments that our graduates develop the critical thinking and citizenship skills that will benefit them throughout their lives.

Since 1899, PCOM has trained highly competent, caring physicians, health practitioners and behavioral scientists who practice a “whole person” approach to care - treating people, not just symptoms. As the field of medicine has changed, we've changed with it - adapting our program offerings to better meet the needs of healthcare providers and the communities they serve. At the main campus in Philadelphia, Pennsylvania (PCOM), the branch campus in Suwanee, Georgia (PCOM Georgia), and our newest location in Moultrie, Georgia (PCOM South Georgia), PCOM students learn to approach problem solving in a more professional, more team-oriented manner, which prepares them to work successfully in integrated healthcare settings with other health professionals.

Position Description

The accounts payable coordinator processes disbursements for PCOM for purchases, travel, dues, etc. utilizing strong attention to detail and accuracy.

This position is based at PCOM (Philadelphia, Pennsylvania).

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Essential Duties and Responsibilities

Duties and responsibilities include (but are not limited to) the following:

  • Review purchase requisitions entered into Unimarket software by users for completeness and accuracy.
  • Review attached invoices to requisitions in Unimarket to ensure they match the requisition in vendor, price, line item detail.
  • Ensure receiving is completed in Unimarket against purchase orders.
  • Process check runs in Banner to create checks and direct deposits from Banner.
  • Match backup to checks and direct deposits for mailing and for filing.
  • Reviews expense reports created in Chrome River software for compliance to the Travel Policy and approval by AP including receipt review.
  • Open emails to sort and distribute.
  • Act as first point of contact for customer inquiries (both internal and external) via email and telephone.
  • Assist the accounts payable supervisor with information requests from auditors and other staff members.
  • Maintain neat and orderly AP files (alphabetized within payment dates).
  • Organize sending historical files to offsite storage on a regular basis (quarterly) in order to maintain a safe filing room.
  • Act as backup for running student refund checks for the Bursar’s office.
  • Perform other duties as assigned.

Position Requirements

*Applicants must be authorized to work in the U.S. and pass a criminal background check.
Education
  • High school diploma is required.
  • Associate’s degree in business (or equivalent experience) preferred.
Experience
  • Three years experience in accounts payable.
  • Banner software experience is a plus.

Application Instructions

All inquiries MUST include:

  • Cover letter
  • Resume

PCOM is an equal opportunity employer and all qualified applicants will receive consideration. We adhere to a policy that prohibits discrimination on the basis of race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class.

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