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PCOM Key Control Procedure

Issuing Keys

Department Head or their Representative will request in writing, to the Philadelphia Department of Plant Operations, the need for issuing a key.

The name of the person who is to receive the key is supplied.

The room is identified and the key number, located on the head of the key is supplied to duplicate the key.

All keys are made, documented, and distributed to the user by the Office of Plant Operations, Philadelphia PCOM.

If a change in core is needed, the Department Head or their Representative will request in writing for a core change and the reason.

A new core will be made in the Office of Plant Operations, Philadelphia PCOM.

If an emergency replacement is needed for security reasons, the Office of Plant Operations, Philadelphia will notify the vendor for our key system to perform emergency service.

Outside contractors are not issued keys.  They are escorted by security and/or a representative from the Plant Operations Department.

Returning Keys

If an employee is terminated, it is the responsibility of the Human Resources Department to obtain all issued keys from the employee.  The keys are then returned to Plant Operations- Philadelphia or the Administrative Assistant of the CEO in PCOM-GA.

The returned keys are kept in a secured key box, until a replacement for that employee is hired, at which time the issuing process is adhered.

If keys are not returned by Human Resources within 2 weeks, the areas will be re-keyed by the Department of Plant Operations.   

 

Last Updated: 7/7/14